5 Questions to Ask Before Organizing Memorabilia
Today’s blog is a guest post from Hazel Thornton of Organized for Life.
Have you inherited some keepsakes? Collected your own memorabilia? Are your piles of photos, letters, family history documents, kids’ artwork, and other small meaningful items out of control?
If you are overwhelmed and not sure where to start organizing them, you need a plan. And the first step to making a plan is to establish some goals and priorities.
Keepsakes vs Memorabilia
I generally lump keepsakes and memorabilia into the same category, and this definition (and this article) pertains to all of it:
Things we don’t need for daily living, but which remind us of something or someone from our past.
But, technically, they are two different things:
Memorabilia: Objects kept for their historical interest, especially those associated with memorable people or events.
Keepsakes: Small items kept in memory of the person who gave it or originally owned it.
Small, granted, is in the eye of the beholder. The problem I see all too often, though, is that someone absorbs a loved one’s entire household of furniture and belongings into their own home simply because they feel guilty getting rid of it, or they don’t know what else to do with it.
If your collection of memorabilia is out of control, and you are wondering how to manage it, here are the questions I want you to ask yourself before you even get started.
Here are the 5 questions I want you to ask yourself before you even get started:
Why am I doing this now?
How long has it been since you dealt with your own memorabilia? How much space does it occupy? Are you having trouble finding what you want to look at, display, use, or share?
If you’ve inherited someone else’s memorabilia, do you even know what’s in those boxes? Are you ready to take a hard look at them? It’s OK if you aren’t. Take your time. But don’t wait 16 years
There’s no rush…unless, of course, you’re downsizing to move… or you’re terminally ill…. or you want to share the items with your family… or the boxes have been sitting there nagging at you.
(My mom died in 2001 before I joined NAPO (National Association of Productivity and Organizing Professionals) and became a professional organizer. I finally decided I was ready to deal with her boxes – 33 boxes, to be precise — and fully equipped to do so, after The Photo Managers (formerly Association for Personal Photo Organizers), which I joined years later, put the fear of God in me that letting them sit in my brother’s shed forever was probably not the best idea.)
What is my goal?
No matter what the project is, the first thing I ask a client, and that I
Is it because you want to…
- Downsize in preparation for a move? (Is it a hard, imminent trigger? Or do you have time for a leisurely, enjoyable organizing project?)
- Create more space in your current home?
- Simplify your current lifestyle?
- Make it easier for your loved ones to deal with your stuff when you die?
- Make money by selling items you no longer want to keep?
- Share the memories with your family? (Why keep the memories to yourself if you’re the one who is in possession of them?)
- Leave a family history legacy for future generations?
(My goal for the mom boxes is to decrease the volume by AT LEAST 80% — so, paring 33 boxes down to 7. Then I’ll store the best stuff in an organized and archival
Why am I keeping this?
You will ask yourself this question again and again, for each item you encounter. But, for now, just think about the overall quantity and quality of your memorabilia. And, as always, consider this: what is your clutter costing you?
Are you keeping it…
- To use, display, share and enjoy?
- Out of guilt, and other forms of mental clutter?
- Because you don’t know what else to do with it?
- Because you’re afraid you’ll forget the person, event, or era? (I promise you won’t.)
We think of memories as priceless, close to the heart, and hard to release, but not all of the things we own, or the things left behind by a loved one, are important in any way. Clients call me to help them go through boxes that they fear will be too painful to open alone. And we end up laughing at some of the stuff we find. Dishtowels in a package that were never used and are not special. Clothing that is not memorable or even wearable. Books that the previous owner may not ever have read, or enjoyed, but were sitting on their shelves when they died.
If you worry about offending a family member by getting rid of something, offer it to them! Share your plans and your stuff. Or, get rid of it surreptitiously. Would your deceased loved one want to see you suffer? Would they want your home to be cluttered and unlivable? Of course not! They would want you to feel happy and to cherish their memory, not feel burdened and guilty.
Once you’ve gathered everything together that you have to remember them by it will be easier to select a few special items and give yourself permission to let the rest go.
(If my mom and her parents were famous, I would keep everything and/or donate it all to a museum or archive. But they weren’t. Don’t worry, I will be keeping plenty to share with my family. As it is, when there’s too much to look at, no one looks at any of it.)
What will others do with my memorabilia when I die?
Now, start thinking about your own stuff. What are you leaving behind for others to deal with? People are going to be grieving for you someday, do you want to heap a pile of clutter on top of that?
Do your family a favor: Downsize & declutter now so your family doesn’t have to do it when you’re gone.
If something is special to you and you want the people you leave behind to know that, you need to tell them. Take a photo of the item; write a story about it; let people know what it meant to you, otherwise, it will get lumped in with the dishtowels and they won’t know if it was important to you or not.
WARNING: This project may cause you to re-think the way you currently live your life!
The more you keep in mind how you want to live your life now, and how difficult it is to go through your own memorabilia, much less someone else’s, the more you will make mindful choices about what to keep now and going forward.
(I keep a personal inventory spreadsheet that lists important items in my home, designates who will inherit what – giving them permission to not keep it forever – and gives strict instructions to sell or donate the rest.)
Do I need help?
It’s a little tricky being both the organizer and the client for my project. For one thing, I didn’t realize that my mom’s boxes would contain so much of her parents’ memorabilia. There are some treasures in there, such as my grandparents’ love letters, but there’s SO MUCH OF IT. And… if I don’t deal with it who will?
I find myself getting distracted from the organizing task at hand the same way my clients do. And I give myself the same advice: “Don’t read the letters now! Put them in the LETTERS pile. You can read them later!” I’m not paying myself for my time, though, so sometimes I go ahead and read the letters. Why not? The project is important, but there’s no rush to complete it.
Fortunately, I had my brother’s help with the initial sort. We’ve had to make some decisions for our other brothers who, also, fortunately, trust us to make them. There have been touching moments, and funny ones, and we’ve experienced a range of emotions ranging from nostalgia over our own childhood photos, discomfort from reading Mom’s private journals, and the joy of hearing her voice and her piano music on cassette tapes.
If you don’t want to do it alone, ask a friend or relative to help you. If you don’t have anyone to ask, or you suspect they’ll be more of a distraction than a help, call a NAPO or The Photo Managers professional organizer to help you.
(Once we finished the initial sort, my brother left for a year in Japan. I have already agreed to trade services with an organizing colleague for the photo organizing part of the project.)
Are you overwhelmed by your memorabilia and keepsakes? What is the hardest part?
Stay tuned. Very soon we will be sharing more expert advice from organizing professionals on how to handle your memorabilia and keepsakes and enjoy them once again.
A previous version of this blog post appeared here.
Get more great expert advice on managing memorabilia at 25 Tips for Managing Your Memorabilia.
Hazel Thornton is a professional organizer and genealogist based in Albuquerque, New Mexico; creator of The Clutter Flow Chart Collection; and author of Go with the Flow! The Clutter-Clearing Tool Kit for an Organized Life. Visit her online at www.org4life.com.
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This is the most informative information I have read on this subject. It has motivated me to move on with what I have in my stashes, both personal and inherited. I also like the way you wrote your article. I felt like we were personally talking to each other. Thank you for sharing the information!